- Updated: 22 May 2015
Caravans often fill up quickly and are filled on a first come, first served basis. So sign up as soon as you see one that interest you.
Contact the Leaders of the Caravan. They will tell you what they need and what the deposit is. There is a coupon on this WEB site in the NEWS section. You may print it, complete the information, include a deposit, and mail it to the Caravan Leader. There is also a coupon in the Blue Beret magazine.
A deposit will insure your place on the member or standby list for the Caravan. There may be a payment schedule or just one payment for the entire Caravan. The Leaders will inform you of that in documentation you receive from them. A personal check is the preferred means of payment.
Each Caravan varies a bit, but the general process is: There will be a $50 cancellation fee up to a specific date (usually the date that the Leader must start to make deposits to the vendors used by the Caravan). After that date your refund will depend on what deposits the Leader is able to recover.
Our National Caravans are usually planned for a given number of participants because of facilities and cost considerations. Campgrounds may only have room for a certain number of Airstreams; busses may only hold a certain number of people; and price breaks or special tours or events may require a minimum number. In many cases there is also a non-refundable prepayment required for an event. A Caravan Leader may spend up to 2 years planning and scheduling a Caravan to offer the maximum content/cost experience and will be depending on a given number of participants. Based on all of the above, it is very difficult to add part time members (or lose members) on a Caravan. It is also often impossible to guarantee a refund for committed events because the cost is shared between all of the planned caravan members.